Design system internal tools
Project information
Evisort (Acquired by Workday)
2022
Overview
As our team scaled, navigating Figma became a daily struggle—cluttered files, unclear handoff status, and inconsistent documentation slowed everyone down. I led the creation of an internal toolkit that brought order to this chaos: a system that organized files, clarified project states, and streamlined communication across design, product, and engineering.
Think of it as a “design system for our design system”—a foundational layer that supported both the craft and the culture of our team.
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Challenges
- Hard to find the right files, even with good naming.
- No visual indicators of file status (WIP, ready, deprecated).
- Inconsistent documentation made specs harder to follow.
- New designers and stakeholders struggled to onboard into Figma.
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What I designed
I tackled the problem from both a systems and visual design lens, building a multi-layered toolkit that improved Figma organization, enabled scalable documentation, and brought joy and clarity to the team’s daily workflows.
- Introduced a standardized folder and file taxonomy: Core System Libraries,Feature Work, Work in Progress
- Created clear visual distinctions for each type through project covers, grid systems, and iconography.
Utility Components: Arrows, Rulers & Redlines: Created a set of internal annotation components (arrows, labels, rulers) to streamline handoff and spec documentation. Reduced handoff time and back-and-forth by making specs easier to parse and annotate consistently.
The Cultural Layer: Introduced a lovable file status mascot named Moochi to reinforce file clarity with personality. Designers loved it so much they created personalized Moochis for themselves, and it became a rite of passage for new teammates to design their own.
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Reflection
This project was about more than tidying up Figma, it was about creating a shared system that made our work easier to find, easier to trust, and easier to build on. By focusing on clarity, consistency, and a little bit of joy, we were able to reduce friction and help the team move faster with more confidence.
Because sometimes the best user experience is the one your team has while doing the work.
© 2025 Chukwudi Ogbonnaya. All Rights Reserved.
Photography